All of these issues mean you’re sitting in front of some kind of loading bar, wasting your time when you could be getting back to completing your work. If you’re sharing these files with colleagues, classmates or friends, you’ll probably never find out.Fortunately, there are a wide range of ways to fix this within Excel itself.Maybe you’ve had success with shared workbooks, and I’d love to hear about it in the comments.For me, the limitations far outweigh the benefits, and there’s usually another way to accommodate multiple users.For new files, the used range is only cell A1, but as you work through a file, it will increase to represent the rightmost column and furthest row that you’ve edited or formatted.Especially in older files, even if cells are blank and have no formatting, Excel may be treating them within the used range, leading to a larger file size for no reason.
They’re difficult to email to colleagues or customers, take too long to open, and tend to take a long time to update or change formulas every time you change a value.
By pressing Ctrl End on any sheet in your Excel file, you can see what the “last used cell” is.
If that shortcut takes you many rows (or columns) past the end of your data, it means that all of those cells are increasing the file size for no reason whatsoever. I’ve got data that goes until column F and row 11, so I should expect that the used range goes until cell F11 (even if nothing is in that specific cell).
In this post, I’ve gathered all the best tips to help you manage these large and bulky files.
I’ve also added some of my own tips from my personal experience.